When reinstalling Windows, Microsoft Office and Outlook or deleting the profile for various reasons, you may want to keep the name and address of persons from your list of contacts .
To do so you need to follow some basic steps .
For Office 2007 for example, you need to do this before reinstalling :
1. Click Start, in Search programs and features type folder options, click on enter, when the search is ready select the first folder options link. On second tab, view, in Hidden files and folders, click on Show hidden files, folders, or drives, select also the Hide extensions for known file types and the click OK button .
2. Go to C:\Users\YOUR USER NAME\AppData\Roaming\Microsoft\Outlook
3. Find the file Default Outlook Profile.NK2 of other .NK2 file and save it somewhere for later.
4. After reinstalling Windows, Microsoft Office and Outlook or deleting the profile , open Outlook for one time, close it, and then go to the same location and put the file in same location .
You see the contact appear when you type the name or address in the To field .
Importing the .nk2 old files from Outlook 2007 or 2010 into Outlook 2013 or Outlook 2016, follow these steps:
1. Click Start, in Search programs and features type folder options, click on enter, when the search is ready select the first folder options link. On second tab, view, in Hidden files and folders, click on Show hidden files, folders, or drives, select also the Hide extensions for known file types and the click OK button .
2. Go to C:\Users\YOUR USER NAME\Microsoft\Outlook
3. Find the file .NK2 file and save it somewhere for later.
4. After reinstalling Windows, Microsoft Office and Outlook or deleting the profile , open Outlook for one time, close it, and then go to the same location and put the file in same location .
The .nk2 file must have the same name as your current profile. By default, the profile name is “Outlook.”
5. Click Start, and then click Control Panel.
6. Double-click Mail.
7. In the Mail Setup dialog box, click Show Profiles.
8. Click Start, and then click Run.
9. In the Open box, type outlook.exe /importnk2, and then click OK. This should import the .nk2 file into the Outlook profile.
The .nk2 file will be renamed with a .old file . Then if you try to re-import the .nk2 file, remove the .old file name .
For Outlook 2013 or Outlook 2016 copy the AutoComplete list :
To export the AutoComplete mailbox message:
1.Exit Outlook, and then close Outlook Web Access or Outlook Web App (OWA) on all workstations that are connected to your mailbox.
2.Download and install MFCMAPI from http://mfcmapi.codeplex.com.
3.Run mfcmapi.exe.
4.On the Session menu, click Logon.
5.If you are prompted for a profile, select the desired profile name, and then click OK.
6.In the top pane, locate the line that corresponds to your mailbox, and then double-click it.
7.In the left-side navigation pane, expand Root Container, and then expand Top of Information Store or IPM_SUBTREE.
8.Right-click the Inbox folder, and then click Open Associated Content Table. This action opens a new MFCMAPI window that contains various properties.
9.Under the Subject column, right-click the item that has the subject IPM.Configuration.Autocomplete, and then click Export Message. This action opens the Save Message To File window.
10.In the drop-down list, select MSG file (UNICODE), and then click OK.
11.Select a folder location to which you want to save the message, and then click Save. Note this location.
Step 2
To import the AutoComplete mailbox message :
1.Exit Outlook, and then close Outlook Web Access or Outlook Web App (OWA) on all workstations that are connected to your mailbox.
2.Download and install MFCMAPI from http://mfcmapi.codeplex.com
3.Run mfcmapi.exe.
4.On the Session menu, click Logon.
5.If you are prompted for a profile, select the desired profile name, and then click OK.
6.In the top pane, locate the line that corresponds to your mailbox, and then double-click it.
7.In the left-side navigation pane, expand Root – Mailbox, and then expand Top of Information Store or IPM_SUBTREE.
8.Right-click the Inbox folder, and then click Open Associated Content Table. This action opens a new MFCMAPI window that contains various properties.
9.To avoid duplicate entries, you must delete the existing AutoComplete message following these steps:
– In the Subject column, locate the item that has the subject IPM.Configuration.Autocomplete.
– Right-click the item, and then click Delete message. This opens the Delete Item window.
– In the drop-down list, select Permanent deletion (deletes to deleted item retention if supported), and then click OK.
10.On the Folder menu, click Import, and then click From MSG.
11.Locate the .msg file that you created in step 11 of the “How to Export the Auto-Complete List” section, and then click OK.
12.In the Load MSG window that appears, select Load message into current folder in the Load style list, and then click OK.
You can find more info following Microsoft website .
Good luck !
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